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How To Write Your Presentation In Five Minutes

June 19th, 2018

When you need to write a presentation, follow these seven steps to create your outline. Organize your message and structure before you start stuffing in content.

Start drafting an outline on a sheet of paper. Yes, start with paper – not your computer –  and certainly not PowerPoint. Why start on paper? Because you can think and express yourself laterally without the restrictions of the software. If you write the presentation in PowerPoint, you’ll fall in the habit of committing the usual mistakes of most other boring presentations.

On the sheet of paper list these headings:

  • Main Message
  • Opening
  • Supporting Points
  • Close

Space them down the page so you can add your ideas under the appropriate headings. Leave extra space under Supporting Points.

1. Decide on your main message

What’s the main message that you want to convey? Write this at the top of the page. This is the premise of your presentation. You don’t need to state this message to the group. The reason you write this is to keep you focused on your purpose.

2. Write your closing line

At the bottom of the page, write your closing line that will reinforce your main message. Write this part of your presentation first because the close represents your destination. With a clear destination, it’s easier to stay on course, avoid tangents and eliminate unnecessary information.

3. Write five supporting points

You are clear on your main message and you know where you want to end. It’s time to create the content for the body of your presentation.

Brainstorm to list five points that support your main message.

4. Remove the weakest two points

Review the list of five and remove the weakest two, leaving you with three strong points.

Three strong points are superior to a combination of three strong and two weak points because listeners will tend to attack your message on the weak points.

5. Flesh out the three points

Add supporting information which might include statistics, case studies and anecdotes.

6. Write your opening

Now that you have the body and closing, you can more readily write the opening that launches your presentation.

7. Edit and polish

Review and revise.

Prioritize the sequence of points.

Add transitions to move between opening, points, and close.

Fine-tune the phrasing.

Decide if slides can help and if so, create appropriate slides.

Conclusion

Now you have a presentation that was designed for a purpose. That means it’s likely to be successful.

Imagine that. And you only invested five minutes of planning upfront.


About the Author:

Poor presentation creates stress, wastes time and loses money. George Torok, CEO of Superior Presentations helps presenters deliver the intended message for greater success. You can arrange for individual coaching or team training – online or onsite.

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